1. All bookings must be made through the Congress system only. Hotels will not accept direct bookings.
2.Please note that the price of accommodation is not included in the registration fees.
3.All bookings require full pre-payment for final confirmation.
4.For extra nights, changes or cancellations please contact the Congress Secretariat at registration@tafisa2027.co.bw
5.Extra hotel expenses (e.g. minibar, room service, laundry) must be settled directly at check-out.
6.All rates quoted are inclusive of breakfast, 14% VAT and Tourism levy. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.
7.To make a hotel reservation, simply complete the Online Accommodation Form, which is the part of the Congress Registration Form. Your reservation will be confirmed by email after full payment is received. Please ensure that payment is made by the stated deadline to secure your selected hotel and room type.
8.Bank details, including your unique invoice number, will be automatically emailed to you after submitting the online registration form. Pleased quote the unique invoice number when referencing the payment.
Please note:
Bank transfer payments will be accepted until 30 September 2027
After this date, only credit/debit card payments will be accepted
Bank transfer fees are the responsibility of the sender.
9.Cancellation conditions
The following cancellation conditions apply to the cancellation and no show of a hotel reservation.
| Cancellations received | Cancellation fee |
|---|
| before 30 June 2027: | full refund, handling fee of 10 EUR will be deducted |
| from 1 July 2027 | no refund (100% cancellation fee) |
In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released. Please inform the Congress Secretariat of any change in your arrival as soon as possible.
