Registration Confirmation and Payment:
Once the registration form is submitted, invoice of the participation fee and accommodation fee will be sent to the registered email address. Registration to the Congress will only be confirmed upon receipt of payment in FULL. Accommodation is invoiced in Euros (EUR). Locals (Batswana) registration is invoiced separately in Botswana Pula (BWP). Other registration categories are invoiced in Euros (EUR). Any bank, transfer or transaction charges associated with payment shall be borne by the participant.
Tourism Activities:
Optional pre- and post-Congress tourism activities are not included in the Congress registration fee. Participants wishing to take part in the tourism programme must first pay their Congress registration fee in full. Once full payment has been received, participants will be provided with access to the designated tourism operators to book and purchase the available tour packages directly.
Local Transportation and Airport Transfers:
The Congress registration fee includes official airport pick-up and drop-off and designated local Congress transportation, subject to the transportation arrangements communicated by the Congress organisers. Participants requiring airport transfers must provide complete and accurate arrival and departure information no later than 30 September 2027. The Congress organisers cannot guarantee airport transfer services where travel information is submitted after this deadline or where changes are not communicated in advance. Participants making their own transportation arrangements shall be responsible for all related costs.
Cancellation/Refund Policy:
All cancellations must be submitted in writing to Congress Secretariat. Cancellations by phone call will not be accepted. All cancellations are subject to 10 % of a non-refundable processing fee excluding bank charges. All refunds will be handled after the Congress; prevailing bank charges will be deducted from the total amount. The following cancellation conditions apply:
| Date of cancellation received | Refund |
|---|
| Until 30 June 2027 | 90% refund of the registration fee |
| 1 July until 30 August 2027 | 60% refund of the registration fee |
| From 1 September 2027 | No refund |
Visa and Entry Requirements:
Participants are responsible for ensuring that they meet all passport, visa, immigration and other entry requirements applicable to travel to Botswana. Participants requiring a visa are strongly encouraged to check the applicable requirements and submit their application sufficiently in advance of travel.
Foreign nationals entering Botswana are generally required to have a valid passport (valid for at least six (6) months from the date of entry into Botswana and at least have three (3) blank pages before entry into Botswana) and a Botswana visa. Participants who need a visa should apply at Botswana e-visa. Congress participants MUST submit Visa applications on the online 14 days before departing their home country. All Approved Visa applications submitted through the online platform will be collected at any point of entry. Participants are not allowed to apply for the visa on arrival.
Invitation letters:
Participants requiring an official invitation letter for visa purposes may request one during the registration process. Invitation letters will be issued following receipt of the full Congress registration fee. Issuance of an invitation letter does not constitute a guarantee that a visa will be granted.
Photography and Video:
By registering for the Congress, I acknowledge and agree to allow the congress organisers to take photographs and/or videos of them during the event. I understand that these photographs or videos may be used by the congress organisers for promotional purposes, including but not limited to websites, social media, and marketing materials.
Personal Data and Privacy:
Personal information provided through the registration process will be collected and processed by TAFISA and the Congress organisers for purposes related to the organisation and delivery of the Congress, including registration administration, payment, accreditation, accommodation, transportation, catering, accessibility support and other services requested by the participant.
